Core Capability

Vendors You Can Count On

Build a network of trusted partners with performance tracking, quote comparison, and complete accountability. Data-driven vendor decisions for every property.

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Why Vendor Performance Data Matters

The best vendor relationships are built on data. When you can see performance history, compare quotes objectively, and track accountability over time, you make better decisions—and your vendors deliver better results. Nexus gives you the visibility to build a reliable vendor network you can trust.

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Vendor Directory
Your complete vendor network with performance at a glance
Complete Picture

Comprehensive Vendor Profiles

More than contact info. Each vendor profile includes service categories, performance history, insurance status, communication logs, and every work order they've ever touched. When you need context, it's all there.

  • Contact info, service areas, and specialties
  • Insurance certificates and expiration tracking
  • Complete work order history with ratings
  • Communication log with full context
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Vendor Detail
Everything you need to know in one place
Smart Selection

Compare Before You Commit

Don't just go with the lowest bid. Compare quotes side-by-side while factoring in each vendor's track record. See who consistently delivers on time, who has quality issues, and who's worth a premium.

  • Side-by-side quote comparison
  • Factor in performance history
  • Document selection rationale
  • Approval workflows for larger jobs
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Quote Analysis
Make informed decisions, not guesses

How Vendor Management Works

From onboarding to ongoing accountability—a complete vendor lifecycle.

Step 1

Build Your Roster

Add vendors with contact info, service categories, insurance details, and certifications. Import existing lists or build from scratch.

Step 2

Compare & Select

Get quotes, compare side-by-side, and select based on cost, quality, and track record. Document the decision process for transparency.

Step 3

Assign & Track

Route work to vendors, track completion, and monitor performance. All communication and documentation lives in one place.

Step 4

Rate & Improve

Rate vendor performance after each job. Build data over time to identify your best partners and address issues early.

Accountability

Performance That's Measured

Every completed job adds to a vendor's track record. Rate quality, timeliness, and communication. Over time, you build an objective picture of who delivers and who doesn't. Data replaces gut feelings.

  • Post-job ratings for every work order
  • Aggregate scores over time
  • Compare vendors in the same category
  • Identify trends before they become problems
Risk Management

Compliance Without the Chase

Track insurance, licenses, and certifications automatically. Get alerts before things expire. Block work assignment to vendors who aren't current. Protect yourself and your clients from compliance risks.

  • Insurance certificate storage and tracking
  • Expiration alerts with advance notice
  • Automatic hold on non-compliant vendors
  • Audit trail for compliance documentation
Powered by Nexus Intelligence

Smarter Vendor Decisions with AI

Nexus Intelligence surfaces insights that help you build a better vendor network.

Performance Insights

AI analyzes completion rates, response times, and quality scores to surface your top performers and those needing attention.

Response-Time Flags

Automatic alerts when vendors are slower than usual to respond or when response times trend upward.

Rework Trends

Track when work requires follow-up or corrections. AI identifies patterns that might indicate quality issues.

Cost Anomalies

Flag quotes or invoices that fall outside normal ranges. Catch billing discrepancies before they become disputes.

Contract Alerts

Proactive notifications for expiring insurance, licenses, and contracts. Never get caught with a lapsed vendor.

All AI recommendations are logged, auditable, and human-approved. Your data stays yours.

Ready to Build Your A-Team?

See how Nexus can help you find and keep vendors who actually deliver.

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Vendor Management for Every Role

Property Managers

Build vendor relationships backed by performance data, not just familiarity.

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Vendors

Clear expectations, easy communication, and fair performance tracking.

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HOAs & Boards

Transparency into vendor selection and performance across your community.

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Field Teams

Coordinate with vendors on-site with shared context and documentation.

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Integrated Platform

Connected to Your Operations

Vendor Management works best when connected to the rest of Nexus.

Work Order Tracking

Field-to-office task execution with real-time tracking and documentation.

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Inspections

AI-enhanced field data capture with auto-summaries and recommendations.

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Asset Management

Track and manage property assets with GIS mapping and real-time visibility.

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Reporting & Audit Trails

Complete transparency with audit trails, compliance reports, and dashboards.

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FAQ

Vendor Management FAQs

Common questions about managing vendors in Nexus.

Vendors get their own login to a vendor portal. They see only the properties and work orders assigned to them. They can update status, upload photos, submit invoices, and communicate—all from their phone or computer. No training required.
Yes. Request quotes from multiple vendors and compare them side-by-side. See not just the price, but factor in their performance history, response times, and quality ratings. Make informed decisions with full context.
After each completed work order, rate the vendor on quality, timeliness, and communication. Ratings accumulate over time to give you an objective performance picture. You can also add qualitative notes that only your team sees.
Yes. Store insurance certificates, licenses, and certifications for each vendor. Set expiration dates and Nexus will alert you before they lapse. Block work assignment to vendors with expired credentials.
Vendors can submit invoices directly through Nexus, attached to specific work orders. Review, approve, and route for payment. Compare invoiced amounts to original quotes. Export approved invoices to your accounting system.
Yes. Assign vendors to specific properties or make them available portfolio-wide. Set preferred vendors for different service categories. Each property can have its own vendor assignments while you maintain central oversight.
Performance data helps you identify issues early. Have data-driven conversations with vendors about improvement. If needed, you can easily reassign work to better-performing alternatives. Historical data helps justify decisions to boards and stakeholders.
All communication happens in context—on the work order, the property, or the vendor record. Messages are timestamped and attributed. Everything is documented and searchable.

Ready for Vendor Accountability?

Let us show you how Nexus can transform your vendor relationships with data-driven insights. Request a personalized demo today.

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